PRINCE2 Practitioner

During the initiation stage, the executive decided to appoint a change authority because a large number of small changes were expected. The executive wanted to restrict the cost of any single change that the change authority will be allowed to authorize. As a result, the change authority will only be allowed to authorize requests for change that require no more than 2 days of effort with the associated cost.

Is this an appropriate action, and why?

ABC Company has set an overall budget for the Health and Safety Training Project. During stage 3, there was a delay in delivering the 'e-learning course' by the external consultancy and the cost and time tolerance for the work package was exceeded. This led to additional costs in running the 'planned pilot courses'. Therefore, the project cost will exceed the agreed overall project budget, so the project board requested additional funding from ABC Company's board of directors.

Is this an appropriate action, and why?

The Health and Safety Training Project is part of a programme within ABC Company to move into legislative training courses. The programme has specified that it wants members of the programme office to participate in the pilot of the health and safety training course in the capacity of project assurance. The executive of the Health and Safety Training Project has rejected the request for the programme office to be involved in the pilot as they have appointed their own project assurance to provide advice. This has been documented in the quality management approach.

Is this an appropriate action by the executive, and why?

During stage 3 the 'amended course booking procedures' are being delivered using an agile delivery approach. The work package has a fixed time and cost. There are three sprints during the stage and the prioritized products will be handed over in a phased manner throughout the stage. As part of the 'report management stage end' activity, the project manager identified some follow-on action recommendations relating to the maintenance of the booking procedures that had been handed over.

Is this an appropriate action, why?

The 'training venue specifications' work package is now complete. All products have been approved by the Training Delivery Manager, as specified. The work package noted that the Training Delivery Manager should be sent the completed products. Therefore, the team manager sent the products to the Training Delivery Manager without notifying the project manager, and updated the team plan to reflect that the work package has been delivered and no further work is required.

Has the team manager completed the required actions for the 'deliver a work package' activity, and why?

The following risk has been recorded in the risk register:

"Because the 'e-learning course' is based on the 'classroom-based training materials', there is a risk that the materials may not be suitable for an e-learning environment, which could lead to a significant rewrite of the materials, increasing cost and time."

The risk has a high probability and impact. An appropriate 'reduce' response has been approved that aims to develop the 'classroom-based training materials' so that they are more likely to be suitable for e- learning.

What is the NEXT step to ensure effective management of the risk, and why?

CLOSING A PROJECT

The project is in the 'closing a project' process and the pilot courses have been delivered. The project manager has updated the sales forecast for the health and safety training course based on the results from the 'delivered pilot courses'.

Who should approve the revised sales forecast?

As part of the 'authorize a work package' activity, the project manager is preparing the work package for the marketing materials. The project manager has asked the team manager for this work package to draft some specialist sections of the work package. The project manager and project assurance will review these sections before the work package is authorized.

Is this an appropriate action, and why?

The 'e-learning course' is being delivered by an external consultancy. The testing of the e-learning has been completed by ABC Company's testers and some faults have been found that still need to be fixed.
The team manager for the 'e-learning course' work package believes the faults can be fixed within existing work package tolerances and has raised a request for change with the project manager.

Is this an appropriate action, and why?

The following risk description has been recorded in the risk register: "Because the 'delivered pilot courses' takes place during stage 4, there is a risk that some of the feedback from the pilot could contradict feedback received from other participants."
Is this an appropriate risk description, and why?