During which of the following activities is the Project Product Description created?
A. Design and appoint the Project Management Team
B. Prepare the outline business case
C. Select the project approach and assemble the project brief
D. Plan the initiation stage
Which of the following is NOT an objective of Initiating a Project?
A. Understanding the scope of what is to be done and the products to be delivered
B. Understanding the roles and responsibilities of the Project Management Team
C. Understand how quality required will be achieved
D. Understand how progress will be monitored and controlled
Which other management product is created when the Business case is updated during Initiating a Project?
A. Post project review plan
B. Risk Register
C. Benefits Review plan
D. Issue Register
Scenario:
Techniques, processes and procedures
1.
Any threat that may result in a loss of MFH data must be escalated immediately. Joint agreements
2.
Work is to start at the beginning of week 2 (Stage 4).
3.
The project will take two years to complete, at an estimated cost of ?.5m. Tolerances
4.
None. Constraints
5.
MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment.
6.
Installation work must take place during MFH normal working hours.
7.
+?0,000 / -?5,000. Reporting arrangements
8.
Highlight Report every Monday by 10.00 am.
9.
The report must contain a summary of all products worked on during the previous week.
10.
Project Manager must be notified of any issues immediately by telephone. Problem handling and escalation
11.
Impact analysis of all issues must be completed within 24 hours. Extracts or references
12.
The Stage Plan for stage 4 is available from Project Support. Approval method
13.
Project Assurance will review the completed Work Package and confirm completion
Which 2 statements apply to either the Extracts or references or Approval method sections?
A. Delete entry 12 because this should be the Team Plan not the Stage Plan.
B. A suitable entry for Extracts or references would be 'Product Descriptions are available from Project Support'.
C. Move entry 13 to Reporting arrangements because this describes how completion will be advised to the Project Manager.
D. Delete entry 13 because this is NOT a Project Assurance responsibility.
E. Add 'The Project Manager is to be advised of completion of the Work Package by email'.
Scenario:
Techniques, processes and procedures
1.
Any threat that may result in a loss of MFH data must be escalated immediately. Joint agreements
2.
Work is to start at the beginning of week 2 (Stage 4).
3.
The project will take two years to complete, at an estimated cost of ?.5m. Tolerances
4.
None. Constraints
5.
MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment.
6.
Installation work must take place during MFH normal working hours.
7.
+?0,000 / -?5,000. Reporting arrangements
8.
Highlight Report every Monday by 10.00 am.
9.
The report must contain a summary of all products worked on during the previous week.
10.
Project Manager must be notified of any issues immediately by telephone. Problem handling and escalation
11.
Impact analysis of all issues must be completed within 24 hours. Extracts or references
12.
The Stage Plan for stage 4 is available from Project Support. Approval method
13.
Project Assurance will review the completed Work Package and confirm completion
Which 2 statements apply to either the Reporting arrangements or Problem handling and escalation sections?
A. Replace entry 8 with 'Checkpoint Report every Monday by 10.00 am' because Highlight Reports are intended for the Project Board.
B. Delete entry 9 because this level of detail is unnecessary.
C. Move entry 10 to Problem handling and escalation because that section describes how issues are handled.
D. Add 'Any risks identified to be added to the Risk Register' to Reporting arrangements.
E. Delete entry 11 because the impact analysis should be provided when the issue is notified.
Scenario: Techniques, processes and procedures
1.
Any threat that may result in a loss of MFH data must be escalated immediately.
Joint agreements
2.
Work is to start at the beginning of week 2 (Stage 4).
?.5m.
3.
The project will take two years to complete, at an estimated cost of
Tolerances
4.
None.
Constraints
5.
MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment.
6.
Installation work must take place during MFH normal working hours.
?0,000 / -?5,000.
7.
+
Reporting arrangements
8.
Highlight Report every Monday by 10.00 am.
9.
The report must contain a summary of all products worked on during the previous week.
10.
Project Manager must be notified of any issues immediately by telephone.
Problem handling and escalation
11.
Impact analysis of all issues must be completed within 24 hours.
Extracts or references
12.
The Stage Plan for stage 4 is available from Project Support.
Approval method
13.
Project Assurance will review the completed Work Package and confirm completion
Which 2 statements apply to either the Techniques, processes and procedures or Constraints sections?
A. Delete entry 1 because this section should contain the techniques, processes and procedures required for specialist product development.
B. Add 'There must be minimum disruption to current services' to Constraints.
C. Move entry 5 to Techniques, processes and procedures because this is a technique which staff should be aware of.
D. Delete entry 6 because this applies to Office Moves Limited and is therefore outside the Work Package.
E. Delete entry 7 because this should be contained in the Quality skills required section of the Product Description.
Scenario:
Techniques, processes and procedures
1.
Any threat that may result in a loss of MFH data must be escalated immediately.
Joint agreements
2.
Work is to start at the beginning of week 2 (Stage 4).
?.5m.
3.
The project will take two years to complete, at an estimated cost of
Tolerances
4.
None.
Constraints
5.
MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment.
6.
Installation work must take place during MFH normal working hours.
?0,000 / -?5,000.
7.
+
Reporting arrangements
8.
Highlight Report every Monday by 10.00 am.
9.
The report must contain a summary of all products worked on during the previous week.
10.
Project Manager must be notified of any issues immediately by telephone.
Problem handling and escalation
11.
Impact analysis of all issues must be completed within 24 hours.
Extracts or references
12.
The Stage Plan for stage 4 is available from Project Support.
Approval method
13.
Project Assurance will review the completed Work Package and confirm completion.
Which 2 statements apply to either the Development Interfaces or Operations and maintenance interfaces sections?
A. Delete entry 2 because this interface will be contained in the Communication Management Strategy.
B. Delete entry 3 because this interface will be contained in the project control section of the Project Initiation Documentation.
C. Amend entry 4 to 'The transferred products relating to the services provided by the Facilities Division'.
D. Add 'Project Board, with responsibility for communicating progress to corporate management' to Operations and maintenance Interfaces.
E. Add 'Facilities Team Manager, with responsibility for the transfer of services provided by the Facilities Division' to Development Interfaces.
Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the increased marketing activities of its competitors. To help counter this, the company has decided to create a promotional calendar for
next year for all its current and prospective customers. The end product of this project will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out previously, and must reflect the company
image as described in the existing corporate branding standards. Another project is currently producing a new company logo when is to be printed on each page of the promotional calendar. The prepared calendar pack will consist of:
Design for each month - correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of staff
Selected paper and selected envelope - for printing and mailing the calendar
Chosen label design - a competition to design a label will be held as part of this project
List of customers - names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments
Confirm compliance with the Data Protection Legislation
Create a design for each month - this will be done by the internal creative team Select and appoint a professional photographer
Gather photograph design ideas from previous project and agree photographic session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is not within the scope of
the project. The product cost forecast will be reviewed by the Project Board to determine whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November, to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the specialist products
and the cost of the project management activities are estimated to be £20,000. There is a project time tolerance of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change budget of £500 has been allocated but there is
no risk budget.
The team member collating the list of customers has now forecast that it will NOT be complete by the end of this stage as originally planned, due to a number of new prospective customers' details not yet being available. What action should
the team member take?
A. Report the forecast delay in the next Checkpoint Report to the Executive.
B. Add the product to the next Stage Plan in order to allocate additional resources and complete the work.
C. Make an entry in the Risk Register so the Project Manager can decide on appropriate action.
D. Raise an issue to inform the Project Manager.
Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the increased marketing activities of its competitors. To help counter this, the company has decided to create a promotional calendar for
next year for all its current and prospective customers. The end product of this project will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out previously, and must reflect the company
image as described in the existing corporate branding standards. Another project is currently producing a new company logo when is to be printed on each page of the promotional calendar. The prepared calendar pack will consist of:
Design for each month - correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of staff
Selected paper and selected envelope - for printing and mailing the calendar
Chosen label design - a competition to design a label will be held as part of this project
List of customers - names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments
Confirm compliance with the Data Protection Legislation
Create a design for each month - this will be done by the internal creative team
Select and appoint a professional photographer
Gather photograph design ideas from previous project and agree photographic session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is not within the scope of
the project. The product cost forecast will be reviewed by the Project Board to determine whether tie project should continue. It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November, to
enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the specialist products and the cost of the project management activities are estimated to be £20,000. There is a project time tolerance
of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change budget of £500 has been allocated but there is no risk budget.
Whilst identifying the mailing costs for the calendars the Project Manager was surprised to find the costs could vary considerably depending on the size of the package and the delivery service used. For the purpose of this project, the Project
Manager has selected an appropriate service but feels that a corporate standard for postage would have reduced the time and effort invested. It could reduce the company's overheads by up to £20k per year. How should the Project Manager
record this observation within the project?
A. Produce a project mandate, outlining the potential savings to be achieved by the introduction of a corporate standard.
B. Make a note of the observation in the Daily Log to be transferred to a Benefits Review Plan at the end of the project.
C. Record the observation in an Exception Report to the Project Board.
D. Make an entry in the Lessons Log for future consideration by corporate management.
Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the increased marketing activities of its competitors. To help counter this, the company has decided to create a promotional calendar for
next year for all its current and prospective customers. The end product of this project will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out previously, and must reflect the company
image as described in the existing corporate branding standards. Another project is currently producing a new company logo when is to be printed on each page of the promotional calendar. The prepared calendar pack will consist of:
Design for each month - correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of staff
Selected paper and selected envelope - for printing and mailing the calendar
Chosen label design - a competition to design a label will be held as part of this project
List of customers - names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments
Confirm compliance with the Data Protection Legislation
Create a design for each month - this will be done by the internal creative team Select and appoint a professional photographer
Gather photograph design ideas from previous project and agree photographic session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is not within the scope of
the project. The product cost forecast will be reviewed by the Project Board to determine whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November, to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the specialist products
and the cost of the project management activities are estimated to be £20,000. There is a project time tolerance of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change budget of £500 has been allocated but there is
no risk budget.
As the project approaches the end of stage 2, the Project Manager has requested a Product Status Account to ensure that all products are at their expected point of development. Although the list of customers has been quality reviewed, it
has not been baselined because the Marketing department have not provided all of the prospective customers' details. What initial action should the Project Manager take?
A. Delay producing the End Stage Report until the list of customers has been baselined.
B. Raise an Exception Report to the Project Board to highlight the issue.
C. Check the target sign-off date for the list of customers.
D. Update the product status to baselined and obtain a commitment from the Marketing department to finish this work within the next few days.
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