EXIN Exin Certification PR2P Questions & Answers

• Question 41:

  Scenario

  Additional Information

  Extract from the Communication Management Strategy.

  The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.

  

  Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board. The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues, lessons and quality - results. After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board. This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.

  Which statement applies to the Communication procedure section?

  A. No change to entry 2 because this is a sufficient description of the process required.

  B. Amend entry 2 to include MNO Manufacturing Company standards for both internal and external company communications.

  C. Delete entry 2 because only variations from the MNO Manufacturing Company standards should be recorded here.

  Correct Answer: B

• Question 42:

  Scenario

  Additional Information

  Extract from the Communication Management Strategy.

  The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.

  

  Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board. The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues, lessons and quality - results. After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.

  This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.

  Which statement applies to the Introduction section?

  A. No change to entry 1 because this shows the purpose and content of this document.

  B. Amend entry 1 to read 'This document contains the controls and reporting to be established for the project management team'.

  C. Amend entry 1 to read 'This document contains the means and frequency of communication between the project management team, the print company and other external parties.

  Correct Answer: A

• Question 43:

  Scenario

  Additional Information

  Extract from the Communication Management Strategy.

  The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.

  

  Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board. The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues, lessons and quality - results. After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.

  Without a Risk Register how can project risks, the progress of risk actions taken to date and the current status of residual risks be measured?

  A. The Daily Log was correctly used to monitor risks during the Starting up a Project process. It will be used to capture all risks, actions, decisions, assumptions.

  B. It was not appropriate to use the Daily Log to capture all risks and issues during the Starting up a Project process. Separate registers should have been set up for risks, issues and lessons learned. This will now be done.

  C. In a simple project, the Project Initiation Documentation (PID) should contain a register for recording risk information and monitoring project risks throughout the delivery stages. The register will now be added to the PID.

  Correct Answer: A

• Question 44:

  Scenario

  Additional Information

  Extract from the Communication Management Strategy.

  The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.

  

  Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board. The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues, lessons and quality - results. After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.

  No Benefits Review Plan has been developed. Where should the schedule of benefit reviews be recorded?

  A. As deliverables of the project, all benefit reviews should be scheduled and documented in the Project Plan during initiation.

  B. Small projects do not require a schedule of benefit reviews as only one review is required towards the end of the project and this should be documented within the Business Case.

  C. Benefit reviews should be planned and recorded in the simple PID.

  Correct Answer: C

• Question 45:

  Scenario

  Additional Information

  Extract from the Communication Management Strategy.

  The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.

  

  Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board. The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues, lessons and quality - results. After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.

  There is no mention of any Stage Plans, yet there are two further stages proposed. How will this be resolved?

  A. It is appropriate for the Calendar project to be run as two further stages as there is a key decision to be made at the end of stage 2. Stage Plans will be produced.

  B. Whilst the activities are divided into two further stages, there is no reason why the Calendar project should use stages. The project will therefore be run as a single stage project and the activities will be added to the Initiation Stage Plan.

  C. There will be three Stage Plans, the two management stages plus an additional stage to plan and complete the activities of the Closing a Project process.

  Correct Answer: A

• Question 46:

  Scenario

  Additional Information

  Extract from the Communication Management Strategy.

  The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.

  

  Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board. The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues. lessons and quality - results. After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.

  There is no Project Brief. How can there be a common understanding of the desired outcomes for the prepared calendar pack?

  A. The simple Project Initiation Documentation contains the Quality Management Strategy. This contains details of the acceptance criteria for this project.

  B. The Project Brief should have been produced and approved before the project progressed into the initiation stage.

  C. The simple Project Initiation Documentation contains the project definition.

  Correct Answer: C

• Question 47:

  Scenario

  Additional Information

  Extract from the Communication Management Strategy.

  The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.

  

  Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board. The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues. lessons and quality - results. After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.

  There is no project schedule in the Project Initiation Documentation. How can project progress be tracked without a schedule to track against?

  A. This is an error as a Gantt chart or some form of time line, where actuals will be recorded and tracked against the planned schedule of delivery, is mandatory.

  B. Progress can be recorded and tracked using the product checklist, with the planned and actual quality management activities captured in the Daily Log.

  C. With a clear end date of 30 November, and a small number of Work Packages, the Project Board should track project progress using individual Team Plans.

  Correct Answer: B

• Question 48:

  Who is responsible for the initial creation of the Configuration Item records?

  A. Project Manager

  B. Team Manager

  C. Project Assurance

  D. Project Support

  Correct Answer: D

• Question 49:

  Starting Up a project is triggered by which of the following?

  A. Legislation

  B. Corporate Strategy

  C. Risks

  D. Mandate

  Correct Answer: D

• Question 50:

  Who is responsible for appointing the Project Manager?

  A. Corporate or Programme Management

  B. The Project Board

  C. The Executive

  D. Project Assurance

  Correct Answer: C