Workday WORKDAY-PRO-HCM-CORE Online Practice Questions and Exam Preparation

Workday WORKDAY-PRO-HCM-CORE Online Questions & Answers

• Question 1:

  What options are available when configuring a business process notification?

  A. Sender based on Workday Account
  B. On exit
  C. Trigger on In Progress
  D. Recipient based on Workday Account
  D. Recipient based on Workday Account

  ---

  explanation:

  When configuring Business Process Notifications in Workday, administrators can define the recipient based on a specific Workday Account. This allows precise targeting of individuals or security groups (e.g., HR Partner, Manager, or specific role-based accounts) who should receive the notification.

  Option D is correct because "Recipient based on Workday Account" ensures the system routes the notification to the appropriate user or group dynamically, based on the context of the business event. This is essential for process transparency and timely action.

  Option A (Sender based on Workday Account) is incorrect -- the sender is system-defined ("Workday Notification"), not configurable by user account.

  Option B (On exit) and Option C (Trigger on In Progress) are not valid notification configuration options; triggers are defined by process status changes such as "Awaiting Action," "Completed," or "Denied."

  Reference (Paraphrased Source):

  Workday Pro HCM Core - Business Process Configuration Guide (2023R2), Section: "Business Process Notifications and Recipient Configuration."

• Question 2:

  Your client wants to select a staffing model that will allow them totrack the time to fill a position. What staffing model should they use?

  A. A hybrid staffing model
  B. Job Management
  C. Position Management
  D. Customer-defined staffing model
  C. Position Management

  ---

  explanation:

  The correct answer is C - Position Management.

  In Workday, Position Management is the staffing model used when an organization needs to track headcount, vacancies, and time-to-fill for each position individually. Each position represents a distinct job slot that must be filled by a worker, providing clear visibility into when a position is open, filled, or closed.

  This model is ideal for organizations that require detailed tracking of resource allocation, workforce planning, and recruiting metrics such as "time to fill". Because each position must exist before a hire can occur, Workday automatically records the date the position is opened and the date it is filled, allowing accurate reporting on recruitment cycle times.

  In contrast, Job Management groups workers under jobs rather than individual positions and does not provide vacancy-level tracking, making it unsuitable for time-to-fill analysis.

  Workday Pro HCM - Staffing Models and Position Management Guide, "Comparing Position Management and Job Management Models."

• Question 3:

  Scenario:

  A new supervisory organization has been created. The staffing model has been assigned so that there isno limit on the number of jobs that are filled.

  A worker in this organization needs to be promoted from Business Process Analyst Senior Business to Process Analyst.

  What business process do you use?

  A. Hire Employee
  B. Change Organization Assignments for Worker
  C. Propose Compensation Change
  D. Change Job
  D. Change Job

  ---

  explanation:

  The correct answer is D - Change Job.

  The Change Job business process is used in Workday to update a worker's job-related details within the same employment record. It applies to both Job Management and Position Management staffing models.

  Common use cases for Change Job include:

  Promotions or demotions(e.g., Business Process Analyst # Senior Business Process Analyst),

  Transfersto a different supervisory organization,

  Lateral movesbetween departments, or

  Changes to job profile, location, or business title.

  The process maintains continuity of employment while updating the job attributes. In contrast,Hire Employee is for new hires, and Propose Compensation Change only adjusts pay without changing the job attributes.

  Workday Pro HCM - Job Change and Staffing Transactions Guide, "Executing the Change Job Business Process."

• Question 4:

  When hiring a worker, you want the HR Partner to receive a task to review and update the company and cost center assigned to the new hire. What action do you add to the Hire business process to accomplish this?

  A. Review Employee Hire
  B. Onboarding Setup
  C. Edit Workday Account
  D. Change Organization Assignments
  D. Change Organization Assignments

  ---

  explanation:

  To ensure the HR Partner reviews and updates a new hire's Company and Cost Center, you add the Change Organization Assignments action step to the Hire business process.

  This action allows the HR Partner (or assigned role) to validate and modify organizational assignments, such as Company, Cost Center, Region, or Location, before the Hire event is finalized. It is typically positioned after the Review Employee Hire step to confirm that all organization-level data aligns with the new worker's role and supervisory org defaults.

  Option A (Review Employee Hire) is a completion-type review step and does not update organization data.

  Option B (Onboarding Setup) prepares onboarding tasks, not organizational details.

  Option C (Edit Workday Account) deals with account credentials and system access.

  Thus, Change Organization Assignments is the correct step for updating or confirming company and cost center information during the hiring process.

  Reference (Paraphrased Source):

  Workday Pro HCM Core - Business Process Configuration Guide (2023R2), Section: "Adding and Configuring Organization Assignment Steps in Staffing BPs."

• Question 5:

  You created a Role-Based (Unconstrained) security group and a User-Based security group. Both security groups have access to the domain that secures the Staffing tab of a supervisory organization. What access will members of each group have?

  A. Role-Based (Unconstrained) can view the Staffing tab of supervisory organizations they are assigned to support. User-Based can view the Staffing tab of all supervisory organizations.
  B. Role-Based (Unconstrained) can view the Staffing tab of all supervisory organizations. User-Based can view the Staffing tab of supervisory organizations they are assigned to support.
  C. Both security groups can view the Staffing tab of all supervisory organizations.
  D. Both security groups can view the Staffing tab of supervisory organizations they are assigned to support.
  B. Role-Based (Unconstrained) can view the Staffing tab of all supervisory organizations. User-Based can view the Staffing tab of supervisory organizations they are assigned to support.

  ---

  explanation:

  The correct answer is B - Role-Based (Unconstrained) can view the Staffing tab of all supervisory organizations. User-Based can view the Staffing tab of supervisory organizations they are assigned to support.

  A Role-Based (Unconstrained) security group provides broad, system-wide access to the data and functionality governed by its assigned domains and business processes. Unlike constrained groups, these are not limited by supervisory or organizational context. As a result, members can view the Staffing tab for all supervisory organizations across the tenant.

  A User-Based security group, on the other hand, grants access only to specific data tied to the individual user's security configuration. If the user is associated with certain organizations, their access will be limited accordingly.

  Therefore, while unconstrained roles are ideal for high-level administrators who need full visibility, user- based access is suitable for specific or limited visibility.

  Workday Pro HCM - Security Configuration Guide, "Understanding Constrained and Unconstrained Role Access."

• Question 6:

  What is a use case for a segment-based security group?

  A. HR partners need to be able to create performance review templates.
  B. HR partners need to be able to run performance reports.
  C. HR partners need to be able to approve performance reviews.
  D. HR partners need to be able to view documents but only those assigned to the Performance Review category.
  D. HR partners need to be able to view documents but only those assigned to the Performance Review category.

  ---

  explanation:

  The correct answer is D - HR partners need to be able to view documents but only those assigned to the Performance Review category.

  Segment-based security groupsare used in Workday to grant access tospecific subsets of data within a domain, based on defined "segments" such as document category, location, or other defined dimensions. Unlike role-based or organization-based groups, segment-based security providesfine-grained access control that limits visibility within a specific domain.

  In this case, the HR partners should only be able toview documents categorized under "Performance Review", not all employee documents. A segment-based group is ideal here because it restricts access based on the document category segment defined in the Document Review domain.

  Workday Pro HCM - Security Configuration and Management, "Segment-Based Security Groups" section.

• Question 7:

  Which staffing models are available for supervisory organizations?(Select two correct answers.)

  A. Headcount Management
  B. Customer Defined Staffing Model
  C. Position Management
  D. Job Management
  C. Position Management
  D. Job Management

  ---

  explanation:

  The correct answers are C - Position Management and D - Job Management.

  In Workday, supervisory organizations can only use one of two delivered staffing models:

  Position Management: Each position is a distinct entity that must be created and approved before hiring. It supports detailed tracking of vacancies and headcount.

  Job Management: Hiring is managed at the job level, allowing multiple workers to be hired under a single job requisition without individual position control.

  Workday does not deliver "Headcount Management" or "Customer Defined Staffing Models" as valid options. The staffing model is selected when creating or editing a supervisory organization and determines how headcount, hiring, and reporting are managed.

  Workday Pro HCM - Staffing Models Overview, "Position Management vs. Job Management."

• Question 8:

  Which statements about user-based security groups are true?(Select three correct answers.)

  A. User-based security groups are always unconstrained.
  B. User-based security groups can either be constrained or unconstrained.
  C. Assigning a user to a user-based security group kicks off a business process.
  D. User-based security groups are typically used for administrators or specific individuals who need system-wide access.
  E. When a user is assigned as a member of a user-based security group, the user gets access to all security policies the group is assigned to.
  B. User-based security groups can either be constrained or unconstrained.
  D. User-based security groups are typically used for administrators or specific individuals who need system-wide access.
  E. When a user is assigned as a member of a user-based security group, the user gets access to all security policies the group is assigned to.

  ---

  explanation:

  The correct answers are,, and. B D E

  User-based security groupsare groups in which membership is manually assigned to individual users. They are highly flexible and used primarily for administrative or elevated-access purposes.

  (B)These groups can be either constrained or unconstrained. Constrained groups limit data access (for example, access only to workers in a particular supervisory org), while unconstrained groups provide broad system-wide visibility.

  (D)These groups are commonly used forsystem administrators, payroll admins, or HR system owners, who require full access across tenants.

  (E)Once a user is assigned to a user-based group, they automaticallyinherit access to all domains and business processes that the security group has permissions for. Option is incorrect because user-based groups are not always unconstrained; and is incorrect because A C assigning users does not initiate a business process --it's a configuration action managed through the Maintain Security Group Members task.

  Workday Pro HCM - Security Configuration and Administration, "User-Based Security Group Behavior and Permissions" section.

• Question 9:

  What is the step in a business process that allows users to edit and approve the information submitted by the initiator of the business process?

  A. Review step
  B. Consolidated Approval step
  C. Approval step
  D. Integration step
  A. Review step

  ---

  explanation:

  In Workday, the Review Step within a business process is specifically designed to enable a user to review, edit, and approve information that was submitted by the initiator. This step allows designated participants to view the transaction details, make permissible edits, and approve or send it back for correction. It serves as an intermediate checkpoint before final approval or completion, ensuring data accuracy and compliance with policy. By contrast, the Approval Step (Option C) only permits approval or

  denial -- it does not allow data modification. The Consolidated Approval Step (Option B) groups multiple approval steps for simplification but also lacks edit functionality. The Integration Step (Option D) is used for system integrations and automated data transfers, not for user data review.

  Thus, the Review Step uniquely provides both review and edit capabilities, which makes it ideal for validating and refining information early in the process lifecycle.

  Reference (Paraphrased Source):

  Workday Pro HCM Core - Business Process Configuration Guide (2023R2) - Section: "Step Types and Participant Actions" and "Review Step Configuration."

• Question 10:

  You created a Role-Based (Constrained) security group and a User-Based security group. Both security groups have access to approve compensation changes. What access will members of each group have?

  A. Role-Based (Constrained) can approve compensation of workers they are assigned to support. User- Based can approve compensation of all workers.
  B. Both security groups can approve compensation of all workers.
  C. Role-Based (Constrained) can approve the compensation of all workers. User-Based can approve the compensation of workers they are assigned to support.
  D. Both security groups can approve compensation of all workers they are assigned to support.
  A. Role-Based (Constrained) can approve compensation of workers they are assigned to support. User- Based can approve compensation of all workers.

  ---

  explanation:

  The correct answer is A - Role-Based (Constrained) can approve compensation of workers they are assigned to support. User-Based can approve compensation of all workers.

  In Workday, Role-Based (Constrained) security groups restrict access based on an assigned organization or supervisory hierarchy. Members of a constrained role (such as Compensation Partner) can perform actions-- like approving compensation changes--only for workers within their assigned supervisory organizations.

  Conversely, User-Based security groups are not tied to an organization unless specifically constrained, and typically have unconstrained, tenant-wide access. When both security groups have access to the same domain or business process (e.g., "Approve Compensation Change"), the User-Based group can approve changes for all workers, while the Role-Based (Constrained) group's access is limited by their assigned scope.

  Workday Pro HCM - Security Fundamentals, "Constrained vs. Unconstrained Access in Role- Based and User-Based Security Groups."