NetSuite NETSUITE-ADMINISTRATOR Online Practice Questions and Exam Preparation

NetSuite NETSUITE-ADMINISTRATOR Online Questions & Answers

• Question 1:

  What tool can an Administrator use to find the IP address of a user's last login?

  A. Login Audit Trail
  B. User Access Tool
  C. View Role Login
  D. My Login Audit
  A. Login Audit Trail

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  explanation:

  Explanation/Reference:

  An Administrator can use the "Login Audit Trail" tool to find the IP address of a user's last login in NetSuite. The Login Audit Trail is a feature within NetSuite's suite of security tools that tracks login attempts, successes, and failures, along with the IP addresses from which these attempts are made. This tool is invaluable for administrators for monitoring and analyzing access patterns, identifying unauthorized access attempts, and ensuring compliance with security policies. By reviewing the Login Audit Trail, administrators can quickly retrieve detailed information about user logins, including the IP address associated with each login event.References: NetSuite Help Center, Security and Audit Trail Documentation.

• Question 2:

  Which two field types can be included in a Global Search when the Store Value Preference is enabled? (Choose two.)

  A. Email Address
  B. Date
  C. Time of Day
  D. a Phone Number
  A. Email Address
  D. a Phone Number

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  explanation:

  Explanation/Reference:

  The two field types that can be included in a Global Search in NetSuite when the Store Value Preference is enabled are "Email Address" and "a Phone Number." The Store Value Preference, when enabled, allows specific types of data to be indexed and searchable via the Global Search feature. Email addresses and phone numbers are two types of fields that, when marked to store their values, can be quickly searched through this function. This capability is particularly useful for users who need to find records or contacts based on these specific pieces of information. The inclusion of email addresses and phone numbers in the Global Search enables efficient and rapid access to critical information, enhancing the user's ability to navigate and retrieve data within the NetSuite environment efficiently.References: NetSuite Help Center, Global Search documentation.

• Question 3:

  An administrator would like to send a list of total sales for the day by customer to the CEO daily how is this done?

  A. create a transaction safe search filtered by sales orders grouped by customer and amount. schedule a daily event at 6:00 PM and select the CEO as recipient
  B. create a sales by customer report with today as the filter. schedule as a daily event at 6:00 PM and select the CEO as the recipient
  C. create a transaction saved search filtered by sales orders, grouped by name and date. schedule as a single event at 6:00 PM and select the CEO as the recipient
  D. create a sales by customer report and select the.... schedule as a single event
  B. create a sales by customer report with today as the filter. schedule as a daily event at 6:00 PM and select the CEO as the recipient

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  explanation:

  Explanation/Reference:

  To send a list of total sales for the day by customer to the CEO daily, the most effective and streamlined approach is to create a sales by customer report with "today" as the filter. This report will dynamically update to reflect each day's sales, ensuring that the information is current and accurate. Once the report is created, it can be scheduled as a daily event to run at 6:00 PM, with the CEO designated as the recipient of this report. This scheduling ensures that the CEO receives a concise and timely summary of the day's sales activity by customer, enabling informed decision-making and oversight. Options A and C suggest creating a transaction saved search, which could also achieve a similar outcome but might not be as direct or simple as setting up and scheduling a report specifically designed for sales analysis. Option D is incomplete and lacks sufficient detail to be considered a valid response.References: NetSuite Help Documentation on Reports and Saved Searches.

• Question 4:

  An Administrator changes the Supervisor on a Sales Rep's Employee record. How will this affect the structure of reports?

  A. The Sales Rep remains under the previous Supervisor until period close, but revenue moves under the new Supervisor immediately.
  B. Both the Sales Rep and revenue move under the new Supervisor immediately.
  C. The Sales Rep moves under the new Supervisor immediately, but revenue remains under the previous Supervisor until period close.
  D. Both the Sales Rep and revenue move under the new Supervisor at period close.
  B. Both the Sales Rep and revenue move under the new Supervisor immediately.

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  explanation:

  Explanation/Reference:

  When an administrator changes the Supervisor on a Sales Rep's Employee record in NetSuite, the effect on the structure of reports is immediate for both the placement of the Sales Rep and the attribution of revenue. This means that as soon as the change is made, the Sales Rep is considered to be under the new Supervisor for reporting purposes, and any revenue generated by the Sales Rep is also reported under the new Supervisor. This immediate update ensures that sales management and reporting reflect the current organizational structure without delay, providing up-to-date insights into sales performance and team composition.References: NetSuite's documentation on employee records and reporting, emphasizing the dynamic nature of report updates in response to changes in employee supervision and organizational hierarchy.

• Question 5:

  Which installed bundle cannot be updated by target account users?

  A. Managed bundle
  B. Customization bundle
  C. Configuration bundle
  D. Non-managed bundle
  A. Managed bundle

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  explanation:

  Explanation/Reference:

  Managed bundles in NetSuite are bundles provided typically by third-party vendors or created in one account and distributed to others, where the original creator retains control over bundle updates and maintenance. Users in the target

  account (where the bundle is installed) cannot update a managed bundle; only the bundle provider can push updates. This ensures consistency, reliability, and integrity of the bundle's functionality across different accounts, preventing

  unauthorized modifications.References:

  NetSuite Help Center and SuiteAnswers articles on bundle management, specifically focusing on the distinctions between managed and unmanaged (custom) bundles.

• Question 6:

  When enabled, which custom record type setting displays the user who created a record entry?

  A. Show ID field
  B. Show Owner on Record
  C. Include Name field
  D. Administratice Notifications
  B. Show Owner on Record

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  explanation:

  Explanation/Reference:

  The "Show Owner on Record" setting in the configuration of a custom record type is designed to display the user who created or "owns" the record directly on the record entry itself. When this option is enabled, the record will include a field that identifies the user who initially created the record, providing clarity on record ownership and accountability. This feature is particularly useful for tracking purposes, auditing, and managing records where individual responsibility or authorship is important to document and maintain visibility on within the organization. References: NetSuite Help Center: Custom Record Configuration NetSuite User Documentation: Managing Custom Records

• Question 7:

  Which setting allows a parent-child relationship among custom record values of the same record type?

  A. Record is Parent
  B. Record is Child
  C. Allow Child Record Editing
  D. Hierarchy
  D. Hierarchy

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  explanation:

  Explanation/Reference:

  The setting that allows a parent-child relationship among custom record values of the same record type in NetSuite is "Hierarchy." This setting enables the creation of hierarchical relationships within a single custom record type, allowing records to be organized in a structured manner, resembling a tree-like hierarchy. By utilizing the hierarchy setting, administrators can define records as parents or children of other records within the same type, facilitating organized data management and navigation. This is particularly useful for categorizing data, managing related records in a consolidated manner, and supporting more complex data structures within custom applications or processes built in NetSuite.References: NetSuite Help Center, Custom Record Documentation.V

• Question 8:

  Which scenarios show possible uses of online forms? (Choose two.)

  A. Update existing Customer records.
  B. Send an email message about new products.
  C. Create a new transaction.
  D. Complete a customer survey.
  A. Update existing Customer records.
  C. Create a new transaction.

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  explanation:

  Explanation/Reference:

  NetSuite's online forms can be used in various scenarios, primarily focusing on interacting with external users or customers. One possible use is to update existing customer records; customers can fill out forms with their updated information,

  which can be directly fed into the system to update their existing records. Another use is to create new transactions; customers can complete forms that initiate transactions such as orders or service requests, directly integrating with

  NetSuite's transaction management system. These forms enhance user interaction and streamline data entry processes, making them effective for both CRM and transactional activities.

  References:

  NetSuite User Guide on "Online Forms."

  Examples of online form implementations in NetSuite from the NetSuite Help Center.

• Question 9:

  A user has the Administrator role and the Employee Center role assigned. How does this affect license count?

  A. This counts as one: one Full Licensed User.
  B. This counts as two: one Administrator and one Employee Center license.
  C. This counts as two: one Full Licensed User and one Employee Center license.
  D. This counts as one: one Administrator license.
  A. This counts as one: one Full Licensed User.

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  explanation:

  Explanation/Reference:

  When a user has both the Administrator role and the Employee Center role assigned in NetSuite, this counts as one license, specifically, one Full Licensed User. NetSuite's licensing model is based on named users rather than the number of roles a user is assigned. A single user account, regardless of how many roles it has been assigned, consumes only one license. This approach ensures that organizations can flexibly assign multiple roles to a user to meet business requirements without incurring additional licensing costs. It reflects NetSuite's user-centric licensing model, focusing on the individual's access rights rather than the quantity of roles.References: NetSuite Licensing and Subscription Documentation.

• Question 10:

  How does an Administrator set a custom field as mandatory for a specific custom role?

  A. On the custom field, under Access, select Mandatory for that role.
  B. Assign a custom form only for that role, then select Mandatory for that field.
  C. On the custom role, under Custom Fields, select Mandatory for that field.
  D. Under Audience, assign the custom field for that custom role.
  B. Assign a custom form only for that role, then select Mandatory for that field.

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  explanation:

  Explanation/Reference:

  In NetSuite, setting a custom field as mandatory for a specific role involves creating or modifying a custom form to be used exclusively by that role and then setting the field to be mandatory on that form. This approach allows administrators to control field requirements based on the role of the user interacting with the form. By assigning this custom form to the role, any field marked as mandatory will be required for users with that role, enabling granular control over data entry standards and ensuring that critical information is captured according to business rules. References: NetSuite Help Documentation on Custom Form Configuration NetSuite Administration Guide on Role-Based Form Customization