Microsoft Microsoft Certifications MS-500 Questions & Answers

• Question 241:

  You need to create an eDiscovery case that places a hold on the mailbox of a user named Allan Deyoung. The hold must retain email messages that have a subject containing the word merger or the word Contoso.

  To complete this task, sign in to the Microsoft 365 admin center.

  Correct Answer: See explanation below.

  1.

  Navigate to eDiscovery in the Security and Compliance Center, and then click Create a case.

  2.

  On the New Case page, give the case a name, type an optional description, and then click Save. The case name must be unique in your organization.

  

  The new case is displayed in the list of cases on the eDiscovery page. You can hover the cursor over a case name to display information about the case, including the status of the case (Active or Closed), the description of the case (that was created in the previous step), and when the case was changed last and who changed it.

  To create a hold for an eDiscovery case:

  1.

  In the Security and Compliance Center, click eDiscovery > eDiscovery to display the list of cases in your organization.

  2.

  Click Open next to the case that you want to create the holds in.

  3.

  On the Home page for the case, click the Hold tab.

  4.

  On the Hold page, click Create.

  5.

  On the Name your hold page, give the hold a name. The name of the hold must be unique in your organization.

  6.

  (Optional) In the Description box, add a description of the hold.

  7.

  Click Next.

  8.

  Choose the content locations that you want to place on hold. You can place mailboxes, sites, and public folders on hold.

  

  

  

  Exchange email - Click Choose users, groups, or teams and then click Choose users, groups, or teams again. to specify mailboxes to place on hold. Use the search box to find user mailboxes and distribution groups (to place a hold on

  the mailboxes of group members) to place on hold. You can also place a hold on the associated mailbox for a Microsoft Team, a Yammer Group, or an Office 365 Group. Select the user, group, team check box, click Choose, and then click Done.

  Note When you click Choose users, groups, or teams to specify mailboxes to place on hold, the mailbox picker that's displayed is empty. This is by design to enhance performance. To add people to this list, type a name (a minimum of 3 characters) in the search box.

  9.

  After configuring a query-based hold, click Next.

  10.

  Review your settings, and then click Create this hold.

  Reference: https://docs.microsoft.com/en-us/microsoft-365/compliance/ediscovery-cases?view=o365-worldwide#step-4-place-content-locations-on-hold

• Question 242:

  You need to create a retention policy that contains a data label. The policy must delete all Microsoft Office 365 content that is older than six months.

  To complete this task, sign in to the Microsoft 365 admin center.

  Correct Answer: See explanation below.

  Creating Office 356 labels is a two-step process. The first step is to create the actual label which includes the name, description, retention policy, and classifying the content as a record. Once this is completed, the second step requires the deployment of a label using a labelling policy which specifies the specific location to publish and applying the label automatically.

  To create an Office 365 label, following these steps:

  1.

  Open Security and Compliance Centre;

  2.

  Click on Classifications;

  3.

  Click on Labels;

  4.

  The label will require configuration including: name your label (Name), add a description for the admins (Description for Admins), add a description for the users (Description for Users);

  5.

  Click Next once the configuration is completed;

  6.

  Click Label Settings on the left-hand side menu;

  7.

  The Label Settings will need to be configured. On this screen, you can toggle the Retention switch to either “on” or “off”. If you choose “on”, then you can answer the question “When this label is applied to content” with one of two options. The first option is to Retain the Content. From the pick boxes, you can choose the length of retention and upon the end of the retention, the action that will take place. The three actions are to delete the data, trigger an approval flow for review, or nothing can be actioned. The second option is to not retain the data after a specified amount of time or based on the age of the data; and

  8.

  The label has now been created.

  To create a label policy, follow these steps:

  1.

  Open Security and Compliance Centre;

  2.

  Click on Data Governance, Retention;

  3.

  Choose Label Policies box at the top of the screen; and

  4.

  There are now two options. The first is to Publish Labels. If your organization wants its end users to apply the label manually, then this is the option you would choose. Note that this is location based. The second option is to Auto-apply Labels. With Auto-apply, you would have the ability to automatically apply a label when it meets the specified criteria.

  References: https://www.maadarani.com/office-365-classification-and-retention-labels/

• Question 243:

  You need to ensure that all the email messages in the mailbox of a user named Allan Deyoung are retained for a period of 90 days, even if the messages are deleted.

  To complete this task, sign in to the Microsoft 365 admin center.

  Correct Answer: See explanation below.

  1.

  Navigate to the Exchange Admin Center

  2.

  Navigate to Compliance management > Retention tags, and then click Add +

  3.

  Select the Applied automatically to entire mailbox (default) option.

  4.

  The New retention tag page title and options will vary depending on the type of tag you selected. Complete the following fields:

  Name: Enter a name for the retention tag.

  Retention action: Select Delete and Allow Recovery option.

  Retention period: Select When the item reaches the following age (in days) option.

  Comment: User this optional field to enter any administrative notes or comments. The field isn't displayed to users.

  5.

  Navigate to Compliance management > Retention policies, and then click Add +

  6.

  In New Retention Policy, complete the following fields:

  Name: Enter a name for the retention policy.

  Retention tags: Click Add + to select the tags you want to add to this retention policy.

  After you create a retention policy, you must apply it.

  1.

  Navigate to Recipients > Mailboxes.

  2.

  In the list view, select the mailbox to which you want to apply the retention policy, and then click Edit.

  3.

  In User Mailbox, click Mailbox features.

  4.

  In the Retention policy list, select the policy you want to apply to the mailbox, and then click Save.

  Reference: https://docs.microsoft.com/en-us/exchange/security-and-compliance/messaging-records-management/create-a-retention-policy#step-3-apply-a-retention-policy-to-mailbox-users https://docs.microsoft.com/en-us/exchange/security-and-compliance/messaging-records-management/apply-retention-policy

• Question 244:

  SIMULATION

  Your company plans to merge with another company.

  A user named Debra Berger is an executive at your company.

  You need to provide Debra Berger with all the email content of a user named Alex Wilber that contains the word merger.

  To complete this task, sign in to the Microsoft 365 portal.

  Correct Answer: See explanation below.

  You need to run a content search then export the results of the search.

  1.

  Go to the Microsoft 365 Compliance admin center.

  2.

  Navigate to Content Search under the Solutions section in the left navigation pane.

  3.

  Click on + New Search to create a new search.

  4.

  In the Keywords box, type in ‘merger’.

  5.

  In the Locations section, select Specific locations then click the Modify link.

  6.

  Click on the Choose users, groups or teams link.

  7.

  Type Alex Wilber in the search field the select his account from the search results.

  8.

  Click the Choose button to add the user then click Done.

  9.

  Click Save to close the locations pane.

  10.Click Save and run to run the search.

  11.The next step is to export the results. Select the search then under Export results to a computer, click Start export.

  12.On the Export the search results page, under Output options, select All items.

  13.Under Export Exchange content as, select One PST file for each mailbox.

  14.Click on Start export. When the export has finished, there will be an option to download the exported PST file.

  Reference: https://docs.microsoft.com/en-us/microsoft-365/compliance/content-search?view=o365-worldwide https://docs.microsoft.com/en-us/microsoft-365/compliance/export-search-results?view=o365-worldwide

• Question 245:

  SIMULATION

  Your company plans to merge with another company.

  A user named Debra Berger is an executive at your company.

  You need to provide Debra Berger with all the email content of a user named Alex Wilber that contains the word merger. To complete this task, sign in to the Microsoft 365 portal.

  Correct Answer: See explanation below.

  You need to run a content search then export the results of the search.

  1.

  Go to the Microsoft 365 Compliance admin center.

  2.

  Navigate to Content Search under the Solutions section in the left navigation pane.

  3.

  Click on + New Search to create a new search.

  4.

  In the Keywords box, type in ‘merger’.

  5.

  In the Locations section, select Specific locations then click the Modify link.

  6.

  Click on the Choose users, groups or teams link.

  7.

  Type Alex Wilber in the search field the select his account from the search results.

  8.

  Click the Choose button to add the user then click Done.

  9.

  Click Save to close the locations pane.

  10.Click Save and run to run the search.

  11.The next step is to export the results. Select the search then under Export results to a computer,click Start export.

  12.On the Export the search results page, under Output options, select All items.

  13.Under Export Exchange content as, select One PST file for each mailbox.

  14.Click on Start export. When the export has finished, there will be an option to download the exported PST file.

  Reference: https://docs.microsoft.com/en-us/microsoft-365/compliance/content-search?view=o365-worldwide https://docs.microsoft.com/en-us/microsoft-365/compliance/export-search-results?view=o365-worldwide

• Question 246:

  SIMULATION

  You need to create a policy that identifies content in Microsoft OneDrive that contains credit card numbers.

  To complete this task, sign in to the Microsoft 365 portal.

  Correct Answer: See explanation below.

  You need to configure auto-labeling in ‘simulation’ mode. In the policy, you can select the ‘Credit Card’ sensitive info type.

  1.

  In the Microsoft 365 compliance center, navigate to sensitivity labels: Solutions > Information protection

  2.

  Select the Auto-labeling (preview) tab.

  3.

  Select + Create policy.

  4.

  For the page Choose info you want this label applied to: Select one of the templates, such as Financial or Privacy. You can refine your search by using the Show options for dropdown. Or, select Custom policy if the templates don't meet your requirements. Select Next.

  5.

  For the page Name your auto-labeling policy: Provide a unique name, and optionally a description to help identify the automatically applied label, locations, and conditions that identify the content to label.

  6.

  For the page Choose locations where you want to apply the label: Select OneDrive. Then select Next.

  7.

  For the Define policy settings page: Keep the default of Find content that contains to define rules that identify content to label across all your selected locations. The rules use conditions that include sensitive information types and sharing options. For sensitive information types, you can select both built-in and custom sensitive information types.

  8.

  Then select Next.

  9.

  For the Set up rules to define what content is labeled page: Select + Create rule and then select Next.

  10.On the Create rule page, name and define your rule, using sensitive information types and then select Save.

  11.Click Next.

  12.For the Choose a label to auto-apply page: Select + Choose a label, select a label from the Choose a sensitivity label pane, and then select Next.

  13.For the Decide if you want to run policy simulation now or later page: Select Run policy in simulation mode if you're ready to run the auto-labeling policy now, in simulation mode. Otherwise, select Leave policy turned off.

  Select Next. 14.For the Summary page: Review the configuration of your auto-labeling policy and make any changes that needed, and complete the wizard.

  Reference: https://docs.microsoft.com/en-us/microsoft-365/compliance/apply-sensitivity-labelautomatically?view=o365-worldwide

• Question 247:

  SIMULATION

  You plan to add a file named ConfidentialHR.docx to a Microsoft SharePoint library.

  You need to ensure that a user named Megan Bowen is notified when another user accesses ConfidentialHR.xlsx.

  To complete this task, sign in to the Microsoft 365 portal.

  Correct Answer: See explanation below.

  You need to configure an alert policy.

  1.

  Go to the Security and Compliance Admin Center.

  2.

  Navigate to Alerts > Alert Policies.

  3.

  Click on + New alert policy to create a new policy.

  4.

  Give the policy a name and select a severity level. For example: Medium.

  5.

  In the Category section, select Information Governance and click Next.

  6.

  In the Select an activity section, select Any file or folder activity.

  7.

  Click Add a condition and select File name.

  8.

  Type in the filename ConfidentialHR.xlsx and click Next.

  9.

  In the email recipients section, add Megan Bowen and click Next. 10.Click Finish to create the alert policy.

• Question 248:

  SIMULATION

  You plan to publish a label that will retain documents in Microsoft OneDrive for two years, and then automatically delete the documents.

  You need to create the label.

  To complete this task, sign in to the Microsoft Office 365 portal.

  Correct Answer: See explanation below.

  You need to create a retention label.

  1.

  Go to the Security and Compliance Admin Center.

  2.

  Navigate to Classification > Retention labels.

  3.

  Click on + Create a label to create a new label.

  4.

  Give the label a name and click Next.

  5.

  On the File plan descriptors, leave all options empty. The options in this page are used for auto-applying the retention label. Click Next.

  6.

  Turn the Retention switch to On.

  7.

  Under Retain the content, set the period to 2 years.

  8.

  Under What do you want to do after this time?, select the Delete the content automatically option.

  9.

  Click Next.

  10.Click the Create this label button to create the label. The label is now ready to be published to Microsoft OneDrive.

• Question 249:

  SIMULATION

  You need to ensure that administrators can publish a label that adds a footer to email messages and documents. To complete this task, sign in to the Microsoft Office 365 portal.

  Correct Answer: See explanation below.

  You need to configure a Sensitivity label.

  1.

  Go to the Security and Compliance Admin Center.

  2.

  Navigate to Classification > Sensitivity labels.

  3.

  Click on + Create a label to create a new label.

  4.

  Give the label a name and description then click Next.

  5.

  Leave the Encryption option as None and click Next.

  6.

  On the Content Marking page, tick the checkbox Add a footer.

  7.

  Click the Customize Text link and add the footer text and click Save (for the question, it doesn't matter what text you add).

  8.

  Click Next.

  9.

  Leave the Auto-labeling for Office apps off and click Next.

  10.Click the Submit button to save your changes.

  11.The label is now ready to be published. Click the Done button to exit the page and create the label.

• Question 250:

  SIMULATION

  You discover that Microsoft SharePoint content is shared with users from multiple domains.

  You need to allow sharing invitations to be sent only to users in an email domain named contoso.com.

  To complete this task, sign in to the Microsoft 365 portal.

  Correct Answer: See explanation below.

  You need to configure the Sharing options in the SharePoint admin center.

  1.

  Go to the SharePoint admin Center.

  2.

  Navigate to Policies > Sharing.

  3.

  In the External Sharing section, click on More external sharing settings.

  4.

  Tick the Limit external sharing by domain checkbox.

  5.

  Click the Add domains button.

  6.

  Select the Allow only specific domains option and type in the domain contoso.com.

  7.

  Click Save to save the changes.