One of your team members came to you asking about the risk "Watch List"; he heard this term in a meeting on risk analysis and did not know what it meant. What will your advice to your team member be?
A. Watch Lists include the risks with low probability and low impact that do not require further analysis
B. Watch Lists include the risks with low probability and high impact that needs to be watched closely
C. Watch Lists include the risks with high probability and low impact that needs to be watched closely
D. Watch Lists include the risks with high probability and high impact that needs to be watched closely
Working as the portfolio manager for your business unit of a major aerospace organization means you have a variety of programs, projects, and operational activities under way. You have set up a number of reports on the progress of the portfolio for your various stakeholders, but the best approach is to monitor the progress of the portfolio against:
A. Organizational strategy
B. Organizational goals
C. Specific key performance indicators for the business unit
D. Organizational critical success factors
As part of developing the Communication Management Plan, a portfolio manager executes the Communication Requirements Analysis, in addition to Stakeholders Analysis. Which of the following options in your opinion is a result of the Communication Requirements Analysis?
A. Stakeholder matrix
B. Communication Matrix
C. All of the options
D. Communication Strategy matrix
You have been assigned as the manager for a major transformation portfolio in your company. You have a new direction in sight and you need to work with the team to attain the end goal and achieve the expected strategy. You are managing the strategic change and using multiple tools and techniques. What are they?
A. Prioritization Analysis, Interdependency Analysis, Cost-Benefit Analysis
B. Scenario Analysis, Capability and Capacity Analysis
C. Gap Analysis, Readiness Assessment, Stakeholder Analysis
D. Strategic Alignment Analysis, Prioritization Analysis, Portfolio Component Inventory
Your company is currently on the verge of bankruptcy due to the lack of transparency within the organization; this alerted the CEO to take decisive actions and request that new reporting lines be established in order to be fully transparent. The new reporting lines triggered changes in roles and responsibilities for managing communication and communication policies and constraints. Where are these changes reflected when it relates to your portfolio?
A. Portfolio Process Assets updates
B. Portfolio Updates
C. Portfolio Management Plan updates
D. Organizational Process Assets updates
Assume your telecom company is time constrained and needs to be first to market with new smart phones with features that are different from those of the competition and also have the traditional features desired by your existing customers. The Portfolio Review Board meets weekly to assess performance and to consider new components. Lack of technical resources is a recurring issue. To make the case for acquiring new resources, you decided to assess capability and capacity. This approach is:
A. Part of the PMIS
B. Included in finite capacity planning and reporting
C. Used to prepare a detailed forecast of ongoing and future capability needs
D. Used to identify resource capacity and capability
You want to ensure that the Portfolio Review Board is able to make key decisions at each meeting. As the portfolio manager, you and your staff are responsible for scheduling the meetings, providing the agenda, taking minutes, tracking open issues, and documenting and communicating decisions that are made to key stakeholders. Before each meeting, you feel it is a best practice to:
A. Evaluate if the benefits of the portfolio are aligned with organizational strategy
B. Provide information about the status of each component of the portfolio
C. Use a balanced scorecard approach to show contribution to strategy
D. Provide a 'traffic light' approach to show components by category
Which of the following is NOT considered as a criteria for prioritization?
A. Interdependency
B. Number of Human Resources Required
C. Legalities D. Strategic Alignment
Because of the ongoing and iterative nature of portfolio management, the processes in it are continually repeated as new components are added, and others are completed or terminated. Revisions are constant given complexity, risks, and the rate of change. As you work to optimize the portfolio, it is helpful to:
A. Assign components to predefined categories
B. Prepare a flowchart
C. Organize ideas from stakeholders into logical groupings
D. Perform a structure analysis of roles and responsibilities
While there are a number of recommended contents of the portfolio strategic plan, a guiding principle is to:
A. Document assumptions and constraints
B. Recognize stakeholder risk tolerances
C. Recognize the portfolio will evolve through progressive elaboration
D. Define the portfolio vision and objectives to align with organizational strategy
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